Supplier requirements

Supplier’s,

As part of our on-going communication to you, please be aware of the following:

We use our purchase orders, drawing and other supplied information to communicate the processes, products and services to be provided including the identification of relevant technical data (e.g., specifications, drawings, process requirements, work instructions), you are responsible for ensuring the processes used, the methods to achieve the acceptable results are in accordance with all required regulatory/statutory and other stated requirements.

Nonconforming shipments are not to be made without prior written approval.

In cases where specific qualifications are needed to perform services or processes, it is your responsibility to ensure that these services or processes are performed by qualified individuals.

Supplier quality and delivery performance monitored, these results may be shared, upon written require.

Materials and services are subject to inspection/verification activities by Central Ozark Machine, or its’ customers. These activities may take place at your facility, our facility or any other facility so designated, and may include test, inspection, and verification (including production process verification).

If allowed by the Purchase Order, or contract, statistical techniques may be used.

Please note that in some cases, special requirements, critical items, or key characteristics may be identified on our drawings, please exercise due care when performing work that may affect these identified items. In cases where special requirements, critical items or key characteristics are identified, the supplier and their subcontractors are not to change processes or material sources or types without prior written authorization from Central Ozark Machine.

It is a requirement of acceptance of contracts and purchase orders from Central Ozark Machine that suppliers or materials and services”

−    implement a quality management system;

−    use customer-designated or approved external providers, including process sources (e.g., special processes);

−    notify the organization of nonconforming processes, products, or services and obtain approval for their disposition;

−    prevent the use of counterfeit parts;

−    notify Central Ozark Machine of changes to processes, products, or services, including changes of their external providers or location of manufacture, and obtain the organization’s approval;

−    flow down to your external providers applicable requirements including customer requirements;

−    provide test specimens for design approval, inspection/verification, investigation, or auditing when required;

−    retain documented information regarding manufacturing, traceability and inspection and test of goods and services supplied, for at least 11 years, or longer based on requirements noted on the PO, dispose of documented information by shredding, prior to disposing of documented information, Central Ozark Machine shall be notified.

Central Ozark Machine reserves the right of access by the us, our representatives, our customers, and regulatory authorities to the applicable areas of your facilities and to applicable documented information, at any level of the supply chain;


Central Ozark Machine requires that your organization understand your responsibilities, and that of your subcontractors to:

−    contribute to product or service conformity;

−    contribute to product safety;

−    the importance of ethical behavior.

EXPORT COMPLIANCE STATEMENT: The information contained herein is or may be controlled by the International Traffic in Arms Regulations (ITAR), 22 CFR 120-130, and may not be exported, or disclosed to a foreign person, whether in the United States or abroad, without prior U.S. Government written approval.

This clause applies to all products provided with physical and chemical certificates or certificate of conformances.

Maintain a FOD prevention program in accordance with National
Aerospace Standard NAS-412, Foreign Object Damage/Foreign Object Debris (FOD) Prevention.

Supplier shall furnish reasonable facilities & assistance for the safe & convenient performance of any GSI’s (Government Source Inspection’s) to include equipment adequate for the product being produced.

Maintain a Counterfeit Parts / Material Prevention and Control Plan using AS-5553 (Ref. elements of Section 4)
and/or AS6174 (Ref. elements of Section 3) to ensure that Counterfeit Work is not delivered.

MATERIAL SUBSTITUTION PROHIBITION

A. Unauthorized Material Substitution (General)
Unauthorized material substitutions are not permitted on Buyer’s Goods. Unauthorized material substitution includes any deviation from Central Ozark Machine purchase order. Engineering definition includes Buyer design drawing and applicable specifications, product specification, form, size, shape, chemistry, melt method, origin, temper/condition, product testing or surface finish. Alternate materials specified in the Central Ozark Machine purchase order do not constitute unauthorized material substitution.
Contact Buyer’s Authorized Procurement Representative for details regarding deviations to authorized materials. Seller agrees and understands that such deviations only apply to this purchase contract, and only as indicated in the Buyer’s authorized document.

B. Metallic Materials (Specific)
Temper or Condition Conversion - Unless specifically authorized by the Central Ozark Machine, conversion of a raw material (i.e. heat treat to change the temper or condition of the material) constitutes material substitution of the condition provided by the manufacturer.
Metallic Raw Materials – Buyer’s purchase order may refer to obsolete or superseded specifications covering several forms, thicknesses, widths, etc. of the alloy or alloys. The required characteristics of these materials are defined not only by the objective test standards of the specification, but by the processes/methods by which this final form is achieved. These requirements are often captured in the definitions of the required material forms, and may not be explicitly called out in the detailed requirements. The raw material certification results from both the process used to make it and the tests to verify basic properties.
Seller shall ensure that metallic materials covered by current or obsolete/superseded specifications are produced using the standard industry practices designed strictly for the production of stock to the specified thickness, diameter, width or cross sectional area, achieved by thermo-mechanical processing or casting process. Chemical, electrochemical and mechanical methods used for the removal of surface scale or contamination,
or the production of the required surface finish, in accordance with the material specification are acceptable. Raw material must not be re-certified with respect to thickness, diameter, width or cross sectional area or product form. Machining or cutting of thicker product or other product forms shall not be supplied in lieu of specified product unless specifically authorized by Buyer. Raw material certifications for material or parts shall reflect the form and size of the raw material as originally manufactured by the raw material producer.

C. Specification Supersession:
For government specifications and standards canceled after June 1994, Seller and subcontractors at all tiers shall use the last active revision of the canceled specification and standard until an acceptable replacement is included in the requirements of this Contract. Contact the Buyer’s Authorized Procurement Representative in the event of any inconsistency in applicable specification or standard.

D. Reports (Full Pedigree from melt to final product) - Raw material certifications shall show clear traceability to the manufacturer(s) of the raw material including ingot source, all thermo-mechanical processing (i.e. forging, rolling, drawing, etc), heat treatment, chemical processing and inspections as required by applicable raw material specification requirements.

E. Chain of Custody (Disguising intermediate ownership) – Suppliers shall not disguise the pedigree of material or chain of ownership by removal of a previous supplier’s name, nomenclature or identification.

F. The substance of this Article shall be flowed in all subcontracts at every tier.